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Coordination Meeting

BIM coordination meetings with all the subcontractors on a project can handle and virtually resolve Constructability Issues before they are identified in the field. The Constructability Issue can be promoted into RFIs with an "assignment" property.

Coordination meetings are arranged to create live, real-time changes to the “Shop Model” in the meetings and with the purpose of evaluating the finalized, signed off coordinated models prior to and throughout the fabrication/installation process.

In a coordination meeting the project team members can drive a model within BIM software to view all the clashes and problems before they arise. Prior to each scheduled coordination meeting, project team will issue an updated clash report to measure the development of coordination, analyze conflicts and help facilitate issue resolution. This facilitates all the subcontractors to coordinate with each other and settle all the problems ahead of next week’s BIM meeting.

Each of the subcontractor’s detailers will get together to get an overview of BIM projected onto a common screen. All recognized clashes will be published with NavisWorks and as changes are made during the meeting to determine clashes, on the individual detailer’s computer, the modifications will be uploaded into NavisWorks to validate conflict resolution.

The weekly Coordination meetings are organized to deal with difficult areas that not yet coordinated among the various trades themselves. At these meetings, the resolution will be cooperatively agreed upon and a trade will be identified as having to “move”. This trade will fine-tune the individual model and repost it for the next week’s meeting. All trades are liable to bring up to date and post the changes agreed upon at the meeting with-in 1 week after the coordination meeting.

Unless and until all spatial and system coordination issues are resolved the project team will evaluate the accumulated design model and the Clash Reports in coordination meetings on a regular as-needed basis during the design stages.

With this standing meeting and set agenda in place, the project team will be well coordinated with an effectual workflow that will help all the project stakeholders to take the full advantages of BIM.

Effective collaboration meetings can save thousands and even hundreds of thousands of dollars which can provide increased profitability to all contracting teams.

BIM Coordination Meeting

16. Each Trade is required to collaborate with each other through email, telephone, andin person to resolve basic clashes outside of the weekly Coordination meetings. It isexpected that the weekly Coordination meetings are held to address difficult areas thatare not able to be coordinated between the multiple trades themselves. At thesemeetings, the resolution will be collectively agreed upon, and a trade will be identified ashaving to “move”. This trade will adjust the respective model and repost it for the followingweeks meeting. All trades are responsible to update and post the changes agreed upon at the meeting with-in 1 week after the coordination meeting.